SMEIndonesia.org – The same way you have to very seriously manage your Contacts, you have to do equivalently with your Calendar or Agenda. This is the tool that will help you manage your time. Remember that time is the most precious thing you have. Not because you have it but because of what you can do with it. Time is scares and cannot be increased or extended – so the way you use time ( more or less efficiently ( is very important).
A small but important concept : in order to be a good Entrepreneur or Manager, you need to be effective and efficient. Being effective is doing the right things – do the things that matter, not wasting time on things that are not important. On the other hand, being efficient is doing things right. Whatever you do, do it the best you can. So the adequate combination of doing the right things and doing them right, means that you are being effective and efficient.
To triumph on any business sector today, is it very important to be both effective and efficient. Calendar Management and Task Management ( the next topic ) are all about effectiveness, or in other words, about doing the right things or filling your time only with important things.
Don’t get me wrong relaxing is also important. You need time to sleep, to relax to find your inner balance. But spending one hour having a coffee with that “friend” from school that does nothing but complain, is not important. In fact, it is very dangerous – keep away from people that are usually depressed, as being next to them you will get depressed as well. Get close to people that smile, that are positive, that have energy, that have success. You will become like them very easily.
Register everything you do on your calendar. Again, I recommend using both a phone and a computer and have them synced at all time.
In your Google Calendar, create multiple calendars ( this is equivalent as creating groups in the Contacts ). I recommend two main calendars :  Private and  Professional. If you have more than one professional activity, create one calendar for each one.
Give different colours to each one of the calendars. This way, a quick look at your phone or your computer screen will give you fast understanding how full is your day or week and what is occupying your time.
Go to “Settings” ( follow the link below to know how ) and add relevant calendars. I have added the following calendars :  Birthdays from Contacts,  Public Holidays in Indonesia and  Public Holidays in Portugal. This way, I do not have to force myself memorising any dates.
Set alarms for all events. If I am in the office and the meeting is in my office I set the alarm to start 15min before the meeting. If the meeting is outside the office the alarm will be set for 90 min before. For birthdays and other ephemerids, I set the alarm for the day before ( this will give me time to buy a birthday gift if necessary.
To learn how to do and manage all the above, follow the link and carefully study the information in it : https://apps.google.com/learning-center/products/calendar/get-started